Module A
Setting Up Your QuickBooks Online Account
- Creating a new QuickBooks Online account
- Choosing the right subscription plan
- Navigating the QuickBooks dashboard
- Setting up company information (name, logo, address, tax info)
Setting Up the Chart of Accounts
- What is the chart of accounts?
- Default accounts in QuickBooks Online
- Adding, editing, and deleting accounts
- Categorizing income, expenses, assets, liabilities, and equity
- Merging duplicate accounts
Customizing the Chart of Accounts
- Customizing account numbers and classifications
- Creating sub-accounts for detailed tracking
- Organizing accounts for financial reporting
Adding Bank Accounts
- Linking bank accounts to QuickBooks Online
- Understanding bank feeds
- Adding and managing multiple bank accounts
Importing Bank Transactions
- How bank feeds work in QuickBooks Online
- Manually importing bank transactions via CSV or other files
- Automatically syncing bank transactions with QuickBooks
Categorizing and Matching Bank Transactions
- Categorizing expenses and deposits from bank feeds
- Matching bank transactions to existing entries (invoices, bills)
- Managing duplicate or missing transactions
Bank Reconciliation
- Introduction to bank reconciliation
- Reconciling bank statements with QuickBooks Online
- Fixing discrepancies during reconciliation
Connecting Credit Card Accounts
- Linking credit card accounts
- Tracking and managing credit card expenses
- Importing credit card transactions
Automating Banking Processes
- Setting up rules for categorizing transactions automatically
- Managing recurring payments or income through bank feeds
Initial Setup Reports
- Running initial reports like trial balance and balance sheet after account setup
- Understanding the initial impact of account setup on financial statements
Module B
Setting Up Customer Profiles
- Adding and managing customer details
- Editing customer information
- Importing customer data in bulk
Creating Invoices
- Standard and recurring invoices
- Customizing invoices (logo, terms, notes, etc.)
- Adding products/services and setting prices
- Applying discounts, taxes, and shipping
Sending Invoices
- Emailing invoices directly to customers
- Setting up automatic reminders for overdue invoices
- Generating and sharing invoice links
Managing Invoice Payments
- Recording payments (partial, full, and advance payments)
- Applying credit memos
- Handling bounced checks or refunds
Sales Receipts and Estimates
- Difference between invoices and sales receipts
- Creating and converting estimates into invoices
- Managing customer estimates and tracking status
Customer Statements
- Generating and sending customer statements
- Applying finance charges for overdue payments
Tracking Accounts Receivable (A/R)
- Viewing and managing outstanding invoices
- A/R aging reports
- Customer balance summaries
Handling Credits and Refunds
- Issuing customer refunds or credits
- Managing customer credits in QuickBooks
Customization and Automation
- Setting up invoice reminders and payment terms
- Automating invoice creation for recurring transactions
Reporting on Customers and Sales
- Sales by customer summary/detail reports
- Customer balance and invoice aging reports
- Customizing reports for specific customer insights
Module C
Vendor and Supplier Management
- Setting up vendor profiles
- Editing and managing vendor details
- Importing vendor data in bulk
Creating and Managing Bills
- Entering and recording bills from vendors
- Tracking bill due dates and setting reminders
- Applying discounts and early payment terms
- Recurring bills and how to automate them
Bill Payments
- Different payment methods (check, credit card, bank transfer)
- Recording partial and full payments
- Paying multiple bills at once
Expense Tracking
- Categorizing expenses properly
- Recurring expenses setup
- Attaching receipts to expenses
- Splitting expenses among different categories or jobs
Managing Purchase Orders
- Creating and sending purchase orders
- Converting purchase orders to bills
- Tracking the status of purchase orders
Credit Card and Bank Account Transactions
- Entering credit card charges
- Recording debit card and bank account transactions
- Reconciling credit card and bank accounts with QuickBooks
Handling Vendor Credits and Refunds
- Entering vendor credits
- Applying credits to bills
- Handling refunds from vendors
Automating Accounts Payable Workflows
- Setting up recurring bills and payments
- Automating vendor payment schedules
- Enabling payment reminders and notifications
1099 Contractors (if applicable)
- Setting up contractors as vendors
- Tracking payments to 1099 contractors for tax reporting
Reporting on Accounts Payable and Expenses
- Accounts payable aging reports
- Vendor balances and unpaid bills reports
- Expense detail and summary reports
- Customizing reports for expense insights
Module D
Introduction to QuickBooks Reports
- Understanding the types of reports available
- Accessing and navigating the Reports Center
Customizing Reports
- Customizing columns, filters, and date ranges
- Grouping and sorting report data
- Adding and removing fields
- Saving customized reports for future use
Financial Reports
- Profit and Loss (Income Statement)
- Balance Sheet
- Cash Flow Statement
- Customizing and interpreting financial reports
Sales and Customer Reports
- Sales by Customer Summary and Detail reports
- Customer balance and aging reports
- Open invoices and customer statements
- Sales by Product/Service reports
Vendor and Expense Reports
- Expenses by Vendor Summary and Detail reports
- Accounts Payable Aging reports
- Unpaid Bills and Vendor Balance reports
- Purchase reports by Vendor or Item
Employee and Payroll Reports (if applicable)
- Payroll summary and detail reports
- Employee earnings reports
- Payroll tax liabilities reports
Budgeting and Forecasting Reports
- Creating and managing budgets
- Budget vs. Actual reports
- Forecasting reports for financial planning
Audit and Compliance Reports
- Audit log report for tracking changes
- Transaction detail by account
- General ledger report
Taxes and Compliance Reporting
- Sales tax liability report
- Taxable sales summary
- 1099 contractor reporting (if applicable)
Exporting and Sharing Reports
- Exporting reports to Excel or PDF
- Scheduling automatic report emails
- Sharing reports with clients or stakeholders
